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AI-Enabled Document
Management for Healthcare
Built for Healthcare. Powered by AI. Compliant by Design.

VIBE AI Document Management System

Built for Healthcare. Powered by AI. Compliant by Design.

The AI-Enabled Document Management System (AI-DMS), integrated with the VIBE Healthcare Data Platform, enables healthcare organizations to classify, store, and retrieve critical documents with intelligence and compliance.


Purpose-Built for Healthcare ▼
Intelligent AI Capabilities ▼
Secure Cloud Deployment ▼
End-to-End Compliance ▼
Real-Time Access & Insights ▼
Future-Ready Document Intelligence ▼
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Core Capabilities of
VIBE AI-DMS

Training Diagram

  • Clinical & Administrative Document Classification

    🔹Uses advanced NLP to auto-classify documents (e.g., Discharge Summaries, Consent Forms, HR Letters, Policy Docs)
    🔹Extracts contextual metadata: title, author, creation date, patient identifiers, department context
    🔹Enables rule-based tagging and grouping (e.g., by specialty, urgency, or care pathway)

  • Secure Storage with Qdrant

    🔹Documents stored as vector embeddings with full metadata indexing
    🔹Supports filtering by patient ID, consultant, department, or confidentiality level
    🔹Encrypted, on-premise storage — aligned with NHS DSPT and IG standards

  • DeepSeek-Powered Semantic Search

    🔹Ask questions like “Show me all mental health referrals with consent pending”
    🔹Retrieves exact paragraphs or document sections using context-aware LLM retrieval
    🔹Eliminates manual sifting through records and enhances clinical decision-making

  • On-Premise, Compliant Deployment

    🔹DeepSeek LLM runs on a dedicated VM inside your network — no external data sharing
    🔹Full compliance with NHS, GDPR, and internal governance protocols
    🔹Suitable for high-sensitivity environments such as clinical governance, HR, and finance

  • Seamless Integration with VIBE Healthcare Platform

    🔹Link unstructured documents with structured patient data and operational dashboards
    🔹Enable traceability, compliance checks, and care quality reviews
    🔹Integrates with existing EPRs, CRMs, and health data lakes

    • Every Module of VIBE Is Built to Empower Healthcare

    Data Extract

    Extract healthcare data from multiple sources with HIPAA-compliant protocols

    Data Transform

    Transform raw data using FHIR, HL7, and healthcare industry standards

    VIBE isn’t just a tool it’s a healthcare-ready ecosystem. One platform. Five intelligent modules. Each aligned with five core principles.

    Data Model

    Analytics models for population health and clinical outcomes analysis.

    Data Workflow

    Automated clinical workflows powered by Microsoft Fabric orchestration.

    Master Data Management

    Unified master data management ensuring consistency across healthcare systems

    Why Choose VIBE AI-DMS?

    Data Sovereignty

    All processing happens within organizational boundaries

    Time-Saving

    Rapid document discovery, even across large archives

    Interoperability

    Easily integrates with EPR systems, CRMs, and VIBE data repositories

    Multilingual Support

    Supports classification and search in multiple languages

    Smart Notifications

    Users can subscribe to topics and get notified when new relevant documents are added

    Security & Governance

    Privacy-first, audit-ready.

    End-to-End Encryption

    All data is encrypted both in transit and at rest, ensuring maximum protection for sensitive healthcare information.

    Full Audit Trails

    Comprehensive logging of all document access and changes, supporting accountability and regulatory compliance.

    Role-Based Access

    Granular access controls by role, department, and document sensitivity, ensuring appropriate information access.

    Compliance-Ready by Design

    AI-DMS is built from the ground up to support healthcare compliance requirements, including:

    GDPR
    Caldicott Principles
    NHS DSPT
    IG Requirements

    Ready to Transform Your Document Management?